What is YTS?
YTS is a tracking system that enables the management of subcontractor companies and employees' documents, work processes, and inspections in a digital environment.
Which processes can be tracked with YTS?
Company and employee documents, work equipment and periodic checks, requests and inspection processes, visitor and vehicle entry-exit records are tracked.
How to create a new company on YTS?
To create a new company, company information (name, NACE code, contact details) and documents must be added to the system.
How are company documents managed in the system?
Company documents are tracked in the system according to validity dates and approval statuses. Expired documents are archived.
How are employee documents uploaded to YTS?
Each employee's individual document is uploaded to the system through the employee card. Validity and approval statuses can be checked.
How are inspections conducted?
If discrepancies are found during the inspection, actions are initiated and tracked. Work processes can be stopped or restarted.
How are vehicle entries-exits recorded?
Vehicle information (license plate, driver details) is entered in the entry-exit record screen and can be integrated with the automatic entry system.
How are periodic checks performed?
Reports for the relevant work equipment are uploaded to the system and go through an approval process.
What actions can be taken for visitors?
Visitor entry processes, security procedures, and introduction videos are managed through the system.
How is a request created on YTS?
When creating a new request, company and work details are entered, necessary documents are uploaded, and the request is sent for approval.
How do automatic notifications work?
The system sends notifications via email and SMS based on document validity or approval status.
What customizable features does YTS have?
Form structures, inspection criteria, and document types can be customized to the business.
Which documents can be tracked automatically?
Requests, subcontractor company and employee documents, equipment reports, inspection results, and change management documents can be tracked.
How does the exam and video module work on YTS?
Training videos and exams can be assigned to employees. The success status is tracked through the system.
How is action management done on YTS?
Actions are created for identified discrepancies, and responsible individuals and target dates are assigned.
What reports can be generated on YTS?
User Reports, Employee Transaction Reports, Company and Document Validity Reports, and Inspection Reports can be generated.
How does the user authorization system work on YTS?
Each user is assigned a permission group and is only allowed to perform relevant tasks.
What is the purpose of the document archive?
The document archive allows the tracking of deleted or expired documents and enables retrospective checks.
Is integration with ERP systems possible on YTS?
Yes, YTS can work integrated with ERP systems and provides automatic data transfer.
How is workplace safety ensured with YTS?
The system allows safety experts to manage processes, analyze hazard situations, and check necessary documents.
