What Does YTS Do?

WHAT DOES YTS DO?
YTS Contractor Tracking System has a customizable user structure. The system is set up with default types as follows during the initial setup:

PURCHASING PERSONNEL

DEPARTMENT PERSONNEL

OCCUPATIONAL HEALTH AND SAFETY PERSONNEL

FACILITY DOCTOR

SECURITY PERSONNEL

EMERGENCY AUTHORIZED PERSONNEL

MAINTENANCE AUTHORIZED PERSONNEL

DEPARTMENT MANAGERS

MANAGEMENT SYSTEMS SPECIALIST

LOGISTICS AUTHORIZED PERSONNEL

PURCHASE PROCESSES;
The process in the YTS Contractor Tracking System begins when the Purchasing Department registers subcontractor companies into the system. Companies are registered based on their Name, NACE Code, and Hazard Classifications. Each company is subject to the following documentation requirements:

- Subcontractor Environmental and Occupational Safety Supplementary Agreement
- Subcontractor Company Health and Safety and Environmental Specification
- General Purchasing Agreement
- Confidentiality Agreement
- Risk Assessment Form
Each document has its own validity dates. These periods can be customized within the system on a per-document basis.

DEPARTMENT PROCESSES;
Personnel attached to the facility departments will create requests for maintenance needs within the facility, based on the Work Permit Form. According to the structure of the Work Permit Form, the initial setup in the system will include the following headings:

- Hazards Related to the Work, Preventive Measures for Hazards
- Excavation/Construction Works, Painting Works, Working at Heights
- Working in Confined Spaces
- Welding/Flame Work/Hot Works
- Electrical/High Voltage Work
- Work Equipment Usage Controls
- Press Work / Mold Testing
- Part Sorting, Working on Automation Lines
- Work Related to Natural Gas, Water, Compressed Air, Facility Systems, Tanks
- Machine Maintenance and Repair Work
- Quality/Calibration Works / Periodic Measurement Controls
- Machine/Equipment Installation/Dismantling and Transport Operations
- Hazard, Risk Analyses / Environmental Regulations / General Auxiliary Activities
The Work Permit Form structure can be customized according to the specific characteristics of the facility.

OHS PROCESSES;
The Occupational Health and Safety Unit personnel affiliated with the facility review the Work Permit Form created by the department. If the request is deemed appropriate, they approve it within the system. The OHS personnel also manage the following other processes within the system.

- Contractor Company, Manager, and Personnel Controls
- Work Equipment Inspections and Document Approvals
- Company / Personnel Document Management
- Contractor Company Personnel Exam Inspections
- Internal and External Work Request Management
- Emergency Facility Entry Request Management
- Inspection Management Based on Work Requests
- Change Form Management Based on Work Requests
- Reports Generated Within the System
    > Company Employee Report
    > Time Spent Within the Company Report
    > Disclosure Text Report
    > Inspection Reports
    > User Transaction Reports

ISGB PERSONNEL DOCUMENT APPROVAL;
The personnel within the contractor company are selected for tasks related to the Work Permit Form. The relevant authority uploads the necessary documentation for the selected personnel. Based on these uploads, the ISGB (Occupational Health and Safety) personnel conduct the following document checks:

- Work Equipment Usage Certificates
- Vocational Qualification Certificates
- Training Certificates Related to Specific Jobs
- Legally Required Occupational Safety Training Certificates
- PPE (Personal Protective Equipment) Delivery Receipt
The Document Approval Structure can be customized according to the facility and user specifications.

DOCTOR PROCESSES;
Personnel within the contractor company are selected for tasks to be carried out based on the Work Permit Form. The relevant authority uploads the necessary documentation for the selected personnel. The doctor performs the document checks based on these uploads.

- Periodic Health Examination Form
- SGK Service Statement (Optional)
Document Approval Structure can be customized based on the facility and user characteristics.

SECURITY PROCESSES;
Security unit personnel affiliated with the facility can see all the requests created by the department for the work to be carried out on that day. Based on these requests, they direct subcontractor company personnel according to their document qualifications. Security personnel also manage the following operations within the system.

- SGK Service Statement Document Approval
- SGK Employment Entry Declaration Document Approval (Optional)
- Emergency Entries
- Vehicle Entries
- Management of Banned Subcontractor Personnel
- Tracking of Subcontractor Personnel Working at Night
- Tracking of Subcontractor Personnel Working at Heights
- Tracking of Daily 11-Hour Legal Working Hours
Document Approval Structure can be customized based on the facility and user characteristics.